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About connected collaboration
Microsoft SharePoint Portal Server
"v2.0" Beta 2 facilitates easy, connected collaboration across an enterprise
organization. You can collaborate on documents, projects, and tasks by using the
combined collaborations features of SharePoint Products and Technologies. Index
and search services, as well as newly introduced people services, allow you to
increase efficiency by finding relevant people and teams.
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Categories
Categories in SharePoint Portal Server provide intuitive navigation for
finding and browsing all types of content, from documents to people to sites
based on Microsoft Windows SharePoint Services Beta 2. You can organize
information in the portal by using categories to group content. This allows
users to browse through information. The categories under Topics help users
who are unfamiliar with other areas of the portal find what they need. A
document can appear in several different categories. Categories can include
documents stored in SharePoint Portal Server and links to information from
additional content sources.
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Full-text
Search SharePoint Portal Server provides a full-text search
option to search document text and document properties for the keywords you
enter. SharePoint Portal Server finds all documents that match your search
and returns a list of results. For a more specific search, you can use the
advanced search option to find your search criteria in specific document
properties, such as Author. You can also use a search scope to search only a
specific set of documents, such as a folder for press releases or a
supplier’s Web site.
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Content
sources SharePoint Portal Server provides easy access to the
most relevant information and improves search efficiency by enabling you to
search across multiple information sources at the same time. Organizations
keep information in a variety of places, such as Web sites, file systems,
mail servers, and databases. By using a wizard to add a content source, you
identify the location of the content you want to make available for
searching and link that content to the portal site. SharePoint Portal Server
then indexes information from each content source for quick searches from
the portal site. The addition of content sources makes the portal site the
easiest place to find information, regardless of the content's location or
format.
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Web sites
based on Windows SharePoint Services Beta 2 By default, SharePoint
Portal Server allows you to create Web sites based on Windows SharePoint
Services Beta 2 directly from the portal. These sites provide a place on the
intranet where your team can communicate, share documents, and work together
on a project. Windows SharePoint Services Beta 2 allows you to create a Web
site by selecting a template that best suits the project. SharePoint Portal
Server includes a diverse collection of templates to meet business needs.
You can create sites to facilitate document collaboration, meeting
organization, teams, or projects. You can also create personal sites. By
default, each site template features a custom set of collaboration features
from Windows SharePoint Services Beta 2 .
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Category
Assistant Categories are an excellent way to organize your
information. However, if you have a large number of documents, categorizing
them can be a time-consuming task. To simplify the process, SharePoint
Portal Server provides an automated categorization tool called the Category
Assistant. After you have categorized a few representative documents for
each category, the Category Assistant compares those sample documents to the
uncategorized documents, and then automatically selects the best category
matches.
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Best Bets
Best Bets enhance search efficiency and provide guidance to users by
directing them to documents considered particularly relevant to their
search. A Best Bet is a document selected as the best recommendation for a
category or specific keyword. SharePoint Portal Sever displays Best Bets at
the top of a search results list.
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Version
history SharePoint Portal Server records a document’s
history to help you track changes and eliminate the possibility of people
overwriting another user’s modifications. To edit a document, you must check
it out first. This prevents others from changing it until you check it in.
Every time you check in a document, a new version number is assigned to the
document and the previous version is archived. When you check out a
document, you retrieve the most recent version unless you select an earlier
version.
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Document
profiles Document profiles offer a way to add searchable information
pertaining to a document. This information can help describe or identify the
document more clearly. By default, a profile includes basic properties such
as Author and Title. You can easily add custom properties such as Account
Number or Project Manager to capture additional information that makes it
easier to organize and find documents in your organization.
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Document
publishing Published documents are available for users to search or
view on the portal site. SharePoint Portal Server supports both private and
public versions of a document. You can publish a document automatically each
time you save it to the server, or you can choose to maintain private
document drafts and publish the document only when it is complete. You can
generate as many drafts as you want before publishing a version of a
document.
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Approval
routing Approval routing is an easy way to ensure that a
document is adequately reviewed before it is published. When an author
chooses to publish a document, the author can route the document
automatically to one or more people for review before publishing it. Each of
these people, called approvers, has the option of approving or rejecting the
document. Approvers receive e-mail notification when a document requires
review.
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Discussions By
using Web discussions, you can conduct online discussions about a document
without modifying the document. Instead of using e-mail to discuss a
document or trying to capture conversations about a document, authors and
reviewers can now communicate with each other through Web discussions.
Simultaneous discussions about a document can occur even if one person has
the document checked out. Comments are stored as threaded conversations,
grouping comments and replies together.
14/04/2005
suite article 6
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